11-1-9  Financial assistance contract. (a)
Each request for a financial assistance payment
shall be submitted to the district on forms pre-
scribed by the commission. All requests submitted
on commission-prescribed forms shall be consid-
ered for approval or disapproval by the district
board of supervisors or its designee and duly re-
corded in the minutes of the regularly scheduled
board meeting.

 (b) Financial assistance requests shall be con-
sistent with each district's current fiscal year pro-
gram as approved by the commission, and all com-
mission requirements and procedures shall be
followed in the submittal of financial requests.

 (c) The actual cost or county average cost,
whichever is less, shall be used as a basis for de-
termining financial assistance earned.

 (d) (1) The applicant shall not begin construc-
tion until written approval of the submitted re-
quest is given by the commission to the district,
unless the commission determines that an excep-
tion is warranted.

 (2) If the applicant requests immediate ap-
proval, verbal approval may be given by the com-
mission if either of the following conditions is met:

 (A) The practice has been designed and sur-
veyed, and the contractor or installer is at the site
and ready to proceed with practice construction
on the same day that the request is made.

 (B) The commission will not receive the finan-
cial assistance request form before an uncommit-
ted funds cancellation deadline.

 (e) Partial payments shall not be awarded to an
applicant approved for financial assistance, unless
specifically granted by the commission, until the
project is certified as complete and includes all
components installed according to the design and
installation requirements of the commission.

 (f) Each contract shall be assigned by the com-
mission an expiration date of 60 days following the
date the contract is approved by the commission
if the conservation district does not assign the ex-
piration date.

 (g) Districts may grant an extension of any
length of time during the contract period but not
beyond June 30.

 (h) Contract cancellation and amendments of
an approved contract shall be considered by the
district for approval or disapproval and shall be
duly recorded in the regularly scheduled board of
supervisors' meeting minutes. If a cancellation or
amendment is approved by the commission, the
district shall retain one copy and forward one copy
to the applicant or legal agent.

 (i) Each applicant implementing a livestock
waste control system funded from the water re-
sources cost-share program shall ensure that the
system meets the requirements specified in
K.A.R. 11-7-14.

 (j) The district shall submit the original of each
completed and signed contract, on a commission-
approved form, to the commission for approval or
disapproval. (Authorized by and implementing
K.S.A. 2000 Supp. 2-1915, as amended by L.
2001, Ch. 64, Sec. 1; effective Aug. 23, 2002.)